Microfilm & Microfiche Conversion, Paper & Box Storage in Birmingham from Arrow Imaging Ltd

call 0800 212 383 for your free 30 day trial

Home » Products & Services » In House Document Management » Invu

In House Document Management: Invu

Filing Where's that vital piece of information when you need it?

With Invu document management software, each and every order, receipt, invoice, fax, email, picture, diagram, presentation, you name it, is sorted and stored electronically. No more filing and storage. No more hunting high and low. No more red faces in front of your clients. You can tailor Invu to suit your workflow to ensure processes are adhered to, creating a watertight audit trail. You can even use it to track information from the other side of the world over the Internet. Single office or a global network, two employees or 20,000, with Invu, you always know where you stand.

SAVE TIME
Forget filing and photocopying. Forget writing labels really neatly on the sides of boxes. With Invu, everything's stored on your computer. And arranged so that you can find what you're looking for instantly.
IMPROVE YOUR SERVICE TO CUSTOMERS
Everything about a particular customer - or a specific job - is immediately to hand. So you can respond to queries on the spot. You'll never say "Can I get back to you on that?" again.
REDUCE COSTS
Free up storage space and use it for something more profitable. Spend your own time bringing value to the business rather than doing administration. And keep an eye on projects so you can catch any problems before they get out of hand.
GET MORE FROM YOUR STAFF
How much time do your staff waste every day doing unprofitable and boring things like admin? You'll pull off what sounds like the impossible: raise productivity and have your staff thank you for it.
SEE A FAST RETURN ON INVESTMENT
Here's the best bit. Invu doesn't require a root and branch overhaul of your current computer system. It works alongside - and gets more value from - your existing business software. And it doesn't even take much training to learn to use it. Typically, Invu will have paid for itself in less than six months.

THE TECHNICAL BIT (NOT)
This is where you'd normally expect to read the 'Technical' stuff. Not with Invu, though. We like to keep things simple. In fact, we've designed it to be so easy to use that you'll be up and running in no time. Here's a few of the things it'll do for you.

	CREATING DOCUMENTS Just click on the 'Create' button, choose your application (Word, Excel, etc.) and you're prompted to label your document in a specific way (or ways). The result? Everyone in the organisation is talking the same language.
	ELECTRONIC IN-TRAY Just like an in-tray on your desk, this is where documents (like previously scanned items or inbound emails and faxes) arrive and are stored before you look at them. When you're ready, you can categorise and label them in the same way as a newly created document. Or, you can grab and drag files to someone else's in-tray. There's also a preview function so you can check that the image or document is okay before putting it into the system.
	FINDING DOCUMENTS Any document management system will retrieve the document you're looking for if you know the filename. Invu's a bit cleverer than that. A lot cleverer. Find things by date, client, project or document type. Or just type in a phrase you know was used in it and Bob's your uncle. Then, once you've found what you're looking for, you can view it, email it, fax it or anything you like. And, if you edit the document, it'll automatically save itself as 'Version 2' so no one gets confused.
	OUT OF THE OFFICE? NO PROBLEM With the internet option, Invu lets you retrieve documents from your network even if you're in Sydney. Or Slough.
	PUTTING PAPERWORK INTO YOUR PC The 100% efficient office? Well, we're getting there. Now, whenever you get something on paper, scan it using Invu and you can throw the paperwork away. (Maybe that should read 'recycle it'?) Bye bye storage. Bye bye filing. Once in the system, you can still scribble notes in the margins as much as you like. Just electronically now. If you have larger amounts of paperwork to put into Invu, why not use our bureau service to do the hard work for you?
	EMAIL AND FAXES Bring your email and faxes into Invu and you'll get a lot more out of them. Each one will be automatically filed just like any other document (and so can be retrieved in any number of ways too). And you can send and receive faxes to your PC, cutting out the paper. You could even send a fax with attachments - just like email.