Commerical Departments
Some common document types: Contract and Project files, Health and Safety documents, Service Reports
Certain industry sectors have high retention periods. Project files contain information from all areas including:
- site minutes
- architect drawings and plans
- investigative reports
- health & safety documents
- surveys
- correspondence
- technical reports
- accounting information
- legal documents and manuals
All this information needs to be assessed by various parties involved in the project who may be based at different locations to where the hard copy files are held. Therefore, key reasons for converting hard copy Project Files are:
- Multiple access, even from remote offices
- On-line authorisation – especially applicable within the construction industry if goods have been ordered centrally and delivered to site offices
- Speed of retrieval
- Lack of space
- Should an accident or legal dispute occur the documents can be readily available for scrutiny
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